Coding your care homes for the PCN DES

Coding your care homes for the PCN DES

Setting up your residential or nursing homes

Download the Care home search or request install from the PCIT hub.
If installing it yourself, ensure you put it within the Primary Care IT folder. 
Within the Care homes folder you will see a search as below

Edit: Home: YOUR RESIDENTIAL OR NURSING HOME by:
  1. Right hand mouse clicking on the name of the search
  2. Click edit:














You will then see the following:


In rule 2 there are two features available depending on how your residential/nursing home is addressed. Edit “ENTER THE NAME OF YOUR HOME KEEPING THE STAR*” with the name of your residential/nursing home immediately followed by a * (eg: Meadowfield*), then edit the postcode field. If your residential/nursing home has a number and street for the first line, use the second feature instead. You do not have to delete the unused feature.

Rename the search as the name of your residential/nursing home.  If you have more than one residential/nursing homes then make copies of the existing search and alter the details (not forgetting the * at the end). The quickest method is to edit the existing search then use “Save as” to save with a new name reflecting the name of the care home.
If you haven't entered the address of your care homes consistently e.g. different capitalisation or spelling mistakes you will need to rectify this before using this method of identifying your patients.          
Run the searches you have amended.


Then:
  1. select the search
  2. click on Batch Add at the top
  3. click on "Clinical code"
You will see the following appear:


Click on the magnifying glass by "batch add" and enter one of the codes
  1. Lives in a nursing home
  2. Lives in a residential home
There are many more codes as you can see below that are in the specification, but only the two above codes will ensure that structured medication reviews count if undertaken.  If you enter any of the codes below after the codes above, this may remove their eligibility for the structured medication review automated extraction.



See example below, it will put today's date when you select it and then click ok:




  1. Add a description of your choosing
  2. Click on "Search Population" and find the search that you want to add the code to (the one you selected at the start of this process)
  3. Click OK
This will then add this code to all these patient records in bulk and you are finished!

    • Related Articles

    • 025B PCN DES

      Primary Care IT has again produced a comprehensive set of searches to support the PCN DES 2023/2024 requirements. These are based on and built according to the business rules originally published by NHS Digital on 4th April 2023 and referencing the ...

    • Consider coding at risk of Atrial Fibrillation (HP238)

      Purpose: This protocol will: highlight patients ages 50 or over at risk of Atrial Fibrillation with a screen prompt. Ask the user if they wish to code the patient "At risk of Atrial Fibrillation" If the patient is already coded with at risk of AF, it ...

    • OneTemplate Coding

      Purpose: This template is for use by clinical coders when receiving external communications from other agencies. What does it actually do? It is designed to contain everything a clinical coding team would need to process letters, record relevant ...

    • Vaginal pessary coding closer (HP240)

      This is a localised protocol for Kingston. Purpose: This protocol will: Make sure that practices get funded for the Kingston PLES Ring Pessary 2023-24 What does it actually do? The protocol performs the following functions: Where a code for vaginal ...

    • Care Plan launcher (HP155)

      Purpose: This protocol will offer a care plan to the user at the point of saving a consultation if they have coded a review during the consultation What does it actually do? The protocol offers a care plan or information provision is needed for QOF, ...