020 Practice Administration - Eligible for shingles vaccination searches
The shingles eligibility searches have been re-written to account for the changes to the vaccination programme from September 2023. These searches are provided to help Practices call and recall patients based on the new criteria. Practices should manage their recalls and stock ordering in line with guidelines; whilst Zostavax remains available, it will remain the primary vaccination for most patients eligible before 1st September 2023, but these will not necessarily be picked up in the invitation searches provided.
Cohorts for shingles vaccination
This folder contains 4 searches representing the cohorts who are eligible to receive a flu vaccination according to the Green Book and Enhanced Service specification in September 2023. There are no exclusions in this folder for patients declining or vaccinations given, so they should not be used for call/recall purposes
- Age 70-79 : those patients in their 70s (ie: they have had their 70th birthday, but have not yet had their 80th birthday)
- Age 65 catch-up : patients born after 01/09/1958 who have had their 65th birthday but not their 70th birthday. This cohort will begin to increase in size from 1st September. Assuming no further changes to the eligible criteria, patients will begin to move from this cohort to the 70-79 cohort in September 2028.
- Age over 50 and immunocompromised : patients aged between 50 and 81* who have a code on their record indicating they are immunocompromised. These codes are defined by the Shingles Vaccination Enhanced Service.
- Requires shingles vaccination : patients aged between 50 and 81* who are otherwise not eligible who have been clinically reviewed and given a code indicating they require a shingles vaccination (much like equivalent codes for flu and pneumococcal vaccinations). This search includes both the valid code and the invalid EMIS code.
* 80 year olds are included in this cohort to support the invitation for 2nd dose.
PCIT has decided to keep the age cohorts separate from the immunocompromised cohorts. This does unfortunately mean that patients may appear twice in certain searches. Remember that the immunocompromised and requires shingles vaccination cohorts have a shorter minimum interval for receiving a second dose.
Eligible for shingles vaccination
This section describes searches found in the top level folder.
All eligible patients who have not had a shingles vaccine
This overarching search represents the total number of patients who are currently eligible to receive a vaccine who have not previously completed a course of a shingles vaccine. We do not recommend using this search to invite patients. Patients who have previously declined are still technically eligible but are not included - reference the declined search in Data Admin for these patients.
Patients who can be sent an invitation for shingles vaccine now
All patients who can be sent a first ever invitation for a shingles vaccination, or those who can receive a second dose now, or those unvaccinated patients who are about to have their 80th birthday.
This search is provided as a reference to the number of patients who may be recalled now. It is recommended to use individual call/recall searches to tailor invitations.
Turning 80 for final shingles recall
Patients who are aged between 79y6m and 79y11m who have not previously had a dose. These patients should have been previously invited when they were 70.
Turning 70 for shingles invitation
Patients who are aged between 69y11m and 70y2m. Regular running of this search and inviting patients accordingly will ensure they are invited and ready to receive their 1st dose soon after their 70th birthday.
Patients who already received a shingles vaccine privately will not be included as long as the vaccination has been coded correctly.
Turning 65 for shingles catch-up invitation
Patients born after 1st September 1958 who are between 64y11m and 65y2m. Regular running of this search and inviting patients accordingly will ensure they are invited and ready to receive their 1st dose soon after their 65th birthday.
Immunocompromised for shingles invitation
In Autumn 2023 this search is likely to be relatively large as all patients become eligible on 1st September 2023. Practices may want to stratify the calling process to manage supply and demand.
Invite for SHINGRIX 2nd dose now
Depending on the qualifying criteria, patients appear in this search either 8 weeks after receiving their 1st dose, or 6 months. This allows Practices to recall patients to receive a 2nd dose within the optimal timeframe. An exclusion criteria has been built in to ignore patients who have been invited in the previous 8 weeks or 6 months (which would have been after their 1st dose.
Age 80 and due 2nd vaccine
This is a child of the above search, provided as a final opportunity to chase patients whose 81st birthday is within the next few months and ensure they receive a 2nd dose. Regular follow up of the above search will mean this is likely to remain 0.
Data Admin
Contraindicated to shingles vaccine
This search maintains a code which existed prior to the introduction of Shingrix. If patients appear in this search, consider reviewing the patient record to establish when the code was added, and whether Shingrix is appropriate. Patients who have received a vaccination (likely Shingrix) are removed from this search.
Declined shingles vaccine
This search and report perform a dual function. It lists all patients who have declined a shingles vaccine at any time.
Patients who have declined remain eligible for a vaccine until their 80th birthday. They will not appear in the "All eligible patients" search in the top level folder.
Shingles vaccination given
These searches are not age sensitive, meaning they will pick up patients who have had their 80th birthday and were in the early NHS eligible cohorts, as well as younger patients who may have received a vaccination privately. These searches should not be touched as they are used to excluded patients from the invitation searches.
Received ZOSTAVAX 1 dose
Patients who were coded with either the old single dose code, or the new single dose code (from September 2023). This is a complete course.
If a patient was coded with single dose codes but received Shingrix, they will appear here, but they will also appear in the Data Quality search.
Received SHINGRIX 1st dose
Patients who have been coded with just one code representing the Shingrix vaccination, before their 80th birthday. The Enhanced Service requires that codes are added in the correct 'first - second' order but this has been built to accept any combination of valid vaccination codes. This is an incomplete course, and the number of patients should be relatively low - primarily those patients who were given their 1st dose recently.
Received SHINGRIX 2nd dose
Patients who have been coded with valid vaccination codes on two separate days. This is a complete course.
Coding
Relevant coding for vaccination administration is provided below. Vaccination codes themselves can be found on PCIT templates, and in other articles on this support centre.
Invitation
Herpes zoster vaccination invitation [895931000000104]
Herpes zoster vaccination invitation first letter [896011000000102]
Herpes zoster vaccination invitation second letter [896031000000105]
Herpes zoster vaccination invitation third letter [896051000000103]
Herpes zoster vaccination invitation email [896091000000106]
Herpes zoster vaccination invitation SMS [896071000000107]
Declined
Herpes zoster vaccination declined [9691000175102]
Varicella zoster vaccination declined by patient [723062007]
Contraindicated
Herpes zoster vaccination contraindicated [868531000000103]
Requires shingles vaccination
Requires vaccination against shingles [1730561000000103]
Related Articles
020 Practice Administration - Eligible for Pneumococcal vaccination searches
This folder sits within 020 Practice Administration. These searches are provided to help Practices call and recall patients based on the criteria specified by the PPV Enhanced Service. Cohorts for pneumo vaccination This folder contains 4 searches ...004C QOF VI searches (Child & Shingles vaccination uptake)
Unlike all other QOF indicators there are no declined codes for childhood vaccination indicators (VI001, VI002, VI003). There are however exclusion criteria to remove patients recently registered with the surgery within the performance searches. Here ...Polio vaccination coverage search
Primary Care IT has produced some searches (request access here) to support Practices who receive enquiries from patients wanting to check their vaccination status for polio as a result of the Public Health incident declared after vaccine derived ...004 Contract Pro Searches
Overview We have created some helpful searches to make achieving QOF indicators more efficient for you and your practice. This set of searches cover QOF, including QOF VI (vaccinations and immunisations). The searches and reports can be accessed ...Eligible for Diabetes Prevention Programme (HP267)
Purpose: This protocol will: Increase the proportion of patients newly diagnosed with NDH that are referred to the Diabetes Prevention Programme What does it actually do? The protocol performs the following functions: Checks when loading the record ...