Using the PCIT Monitor tools for immunosuppressed patients needing COVID vaccine

Using the PCIT Monitor tools for immunosuppressed patients needing COVID vaccine

Downloading and installing the PCIT Monitor tools

Download the tools from the PCIT Hub - you should save these to a physical location on your computer - NOT a cloud based account

Find where you have downloaded the PCIT Immunosuppressed Booster Monitor tools and double click on PCIT Immunosuppressed COVID Vaccine Monitor tool.exe


Note some regions have antivirus tools which will remove the .exe files from your system, an example of this would be Sophos.  You will need to contact your IT support to have these tools whitelisted if this is the case.  See Sophos support article here: https://support.sophos.com/support/s/article/KB-000036922?language=en_US which you may wish to share with your CSU.  If you want a preformatted email to send to your CSU with relevant details you could use the text here


Navigating around the tool

As you can see above the first page has an index of the different pages within it.  You can either go to these by clicking the blue underlined items in the index, or selecting the appropriate tab at the bottom of the page.

Using the tool

Overall description of the process:

The process for using the tool consists of the following:
  1. Install and run the paired report within EMIS
  2. Export the data from EMIS to your local machine
  3. Activate and run the PCIT Immunosuppressed COVID Vaccine Monitor tool
  4. Upload the data you have downloaded from EMIS into the tool
  5. Review the data and take appropriate actions

Install and run the paired report within EMIS

When you have downloaded the package from the PCIT hub, you will find the xml search tool that you need to import into EMIS to run the searches, called Immunosuppressed Booster Monitor tools.xml



Import this into your EMIS system.  If you need a guide as to how to do this, you can find this here.

Run the folder.  If you need a guide as to how to do this, you can find this here.
The searches when imported look like this:


And the search and report look like this:

Export the content of the reports to your local machine

If you are not sure how to do this, follow the instructions in the article "Exporting data from reports"
Make sure that you export the correct report for the PCIT Monitor tool that you are using.
When exporting the data the options you want to use for this are:
  1. Excel
  2. Exclude report header
  3. Replicate patient details for each item


It is very important to remember where you are storing the file so you can find it later.  Also consider how secure any location you are storing this data is - as it may contain patient identifiable data.

Upload the data you have downloaded from EMIS into the tool

Click on the "Instructions EXCEL" tab or select this from the Index menu:


Double click on the area highlighted in red as FilePath:

and locate the report output you've saved.
Then click on the Refresh button:


There will be a pause while the data is imported into the tool and analysed.

Now you can review the data and take appropriate actions

No vaccine tab

This tab shows you people who have had no vaccinations:

Housebound booster radar

This tab shows you people who are housebound and their vaccine status:

Notice the colour guide as to overdue or due within 2 weeks, or in more than 2 weeks time

Booster Radar


Vaccine due now


All vaccine radar



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