Searching for Residential Institute codes

Searching for Residential Institute codes

If you need to identify patients with a Residential Institute (RI) code, these steps should help this process.
This article outlines how to configure Residential Codes in EMIS Web.

Today there are just 2 recognised RI codes: V0 for care home patients, and Y0 for students. Each area of the country will also have one or more legacy RI codes which will be evident when following the steps outlined in this article.

Search for Residential Institute codes

  1. Start a new search and give it a name
  2. For the first rule, select Patient Details
  3. 3/4 of the way down the list of criteria options, click on Residential Institute
  4. A small box will appear with possible options for your system
                          
  5. When searching for patients with a care home RI, select both the national V0 option plus any known legacy options. In the examples above these are shown as RB and SN
  6. Press OK, then run the search
A search like this may be useful on its own but may be more useful when created as a child of a search that looks for care home patients in another way, such as by address or the PCN DES care home coding.

Report on Residential Institute codes

The easiest way to create this may be to run an auto report on the search created above!
A more manual approach is described here:
  1. Select a parent search, such as patients living in a care home
  2. Right click the search and Add > List report
  3. Give the report a name then OK to begin building
  4. Select a Patient Details table from the green Add button on the ribbon

  5. Add some useful identifiers such as EMIS number, name, date of birth, and even address
  6. Look towards the bottom of the list on the left and find Residential Institute
  7. The report may look like this:

  8. Press Save and Run
If the above report were attached to a search identifying patients living at a care home address, the Residential Intsitute column may initially be filled with a mix of V0, the legacy RI, and blanks. The exercise to update patient registrations would focus on all those patients with a legacy RI or no RI at all. Once you have completed the exercise, re-run the search to confirm all patients have been flagged correctly.
Re-run the report periodically to ensure that recently registered patients - or those who have moved into a care home - have the correct RI on their Registration details.


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