Diary Entry Template

📅 Diary Entry Template
This template brings together all diary recalls into one workspace, covering long-term conditions, diagnostics, follow-ups, medicines, women’s health, mental health and routine observations. It includes an Introduction page showing the patient’s current due/overdue recalls, and pages for creating new recalls.

🧭 Quick vs Full Pages – What’s the Difference?

• Quick (Q) pages: date only — you select the recall date from a picker.

• Full pages: date + notes — you can add a short text note alongside the recall date for extra context.
  The set of conditions/tests on each Q page is the same as its Full page counterpart; the only difference is whether you can add free text.

📋 What’s on Each Page

Introduction

• Shows the patient’s diary entries that are overdue or due within the next 28 days.

• Support text with links for reporting issues or requesting developments, plus a contact number.

• Acts as a dashboard: you can see, for the loaded patient, which reviews/tests need action now.

Long-Term Conditions – National Contracts (QOF)

Covers QOF-driven LTC reviews, including:

• Asthma annual review and follow-up

• COPD annual review and follow-up

• Coronary heart disease annual review and monitoring

• Heart failure annual review and follow-up

• Hypertension annual review and monitoring

• Diabetes annual review, 6-month review and follow-up assessments

• Atrial fibrillation annual review

• CVA/TIA annual review

• Dementia care plan review

• Learning disabilities annual health check

• Rheumatoid arthritis annual review

• Chronic kidney disease annual review and monitoring

• Peripheral vascular disease annual review and monitoring

• Others included in the QOF LTC contract set

Long-Term Conditions – Other (Non-QOF)

Covers non-contracted LTCs, for example:

• At risk of diabetes mellitus

• Cancer care review

• Coeliac disease annual review

• Osteoporosis monitoring and follow-up

• Epilepsy monitoring

• Rheumatology follow-up

• Dermatology follow-up appointments

• Inclisiran recall

• Other practice-defined long-term conditions not part of QOF

Diagnostics

Covers diagnostic recalls such as:

• Chest X-ray (standard or plain)

• Ultrasound scans (including echocardiogram/heart scan)

• Colonoscopy (including “check colonoscopy”)

• DEXA bone scan

• Audiogram

• Mammography

• FIB-4 score and NAFLD score

• Liver elastography

• Biopsy administration

Observations or Admin

For routine nurse/HCA tasks:

• Blood pressure readings (routine or raised)

• BMI

• Pulse

• Spirometry

• ECG

• Doppler ultrasound

• Wound care

• Urinary catheter attention

• NHS Health Check follow-up

Medicines Actions

For recalls relating to prescribing and medicines safety:

• Medication review (various types — pharmacist, community pharmacist, extended, optimisation, reconciliation)

• Restart of medication

• Synchronisation of repeat medication

• Opioid or other dosage tapering

• Controlled substance checks

• Pharmacological assessment

• High-risk drug monitoring

Blood Tests

For recalls relating to pathology tests:

• Full blood count (FBC)

• HbA1c / diabetic control

• Lipid profile

• Serum calcium, magnesium, phosphate, ferritin, urate

• Folate and vitamin B12

• Vitamin D

• Renal function, liver function, PSA, thyroid tests

• CRP, ESR

• Tumour markers (CA125, CEA)

• Urine dipstick, ACR, culture

• Hormone assays (oestradiol, testosterone, prolactin, parathyroid hormone)

• Others as configured

🧠 Why This Matters
This template provides a single structure for managing all diary recalls. By standardising how recalls are set, it reduces missed reviews, supports QOF compliance, and makes admin more efficient. The Q/Full distinction lets users choose speed or context depending on the situation.

✅ Key Points

• Introduction page = live dashboard of overdue/soon recalls (28-day window).

• Q pages are fastest (date only), Full pages add context (date + note).

• Pages are grouped logically: LTCs, diagnostics, follow-ups, observations/admin, medicines, blood tests, women’s health, mental health.

• SNOMED codes are attached behind the scenes — staff just need to pick dates (and notes where relevant).

💬 Suggested Questions to Ask

• “Would you be happy for us to set your next review for [condition/test] on [date]?”

• “Do we need to note anything extra about this recall for the next clinician?”

• “Are there any tests or treatments we should plan before your review?”